Regardless of whether you are moving across the street or to another continent, there are many moving parts you need to grasp and get on top of. What is more, a move can negatively affect your employees, operations, clients, and business as a whole. So, it is of the utmost importance to minimize the business interruption and keep expenditures at bay. In other words, it is time to get organized. Explore ways of streamlining tasks and processes and start preparing on time. This is the only viable way to make everything as efficient and stress-free as possible.
A game plan
Planning well ahead of time is the key to making the move run smoothly. Of course, long-distance moves are more complex and take more time and other resources to complete. Major moves can take up to a year to plan and execute, although shorter moves are no walk in the park either. So, in any event, you should produce an office move checklist and plan. Feel free to browse samples and templates that exist online, but do adjust them to your specific needs. At the same time, consult the guidelines that your organization has to offer.
Test the waters
Furthermore, get familiar with the different stages of the move and what they entail. Namely, you have to tackle packing, loading, equipment drop-off/pick-up, delivery, deconstruction/reconstruction, employee relocation, uploading, etc. These obligations determine what kind of travel plan you will put into motion. Another essential aspect is getting to know the new office and location. You do not want to be caught off guard by an overlooked detail. For instance, you should know exactly how large new rooms and entrances are.
Enlist help and support
Finding a reliable moving service is one of the best ways to shield against hiccups and setbacks. So, do your research and find trusted local providers. Request bids and compare them. See to it that workers’ compensation insurance coverage is included, too. You should be able to find people like these removalists operating in Inner West, who offer unique and personalised service. Note that you can also invite employees to take part and help. In that case, assign team managers to coordinate their activities and act as first points of contact.
Managing the process
When relocating a business, time is always money. Essentially, you need to get your operations up and running as soon as possible. At the same time, it is necessary to render you move cost-efficient. To make it happen, work out a schedule with exact moving dates, as well times for finishing separate activities on the list. Make parking arrangements in advance to ensure you have a place to park and (un)load equipment. If you need to move employees to new homes, consider what kind of relocation packages to offer them.
On the same page
Bear in mind that good and open communication is paramount. So, provide all the necessary information to professionals handling the move in its entirety or some of its needed aspects. Be ready to answer questions and address any unforeseen situations that may arise. It might also be a good idea to throw a meeting and discuss everything with the employees. Gather their feedback and ideas. Everyone who is involved needs to be in the know when it comes to the dates, addresses, and volume of equipment to be transported.
Corporate moves face you with many different pieces of the puzzle and they all need to fall together seamlessly. Hence, the likelihood of carrying out a successful move is directly proportionate to the amount of prep work you put in. To steer clear of pitfalls, come up with a comprehensive game plan. Consult a moving checklist and designate a time frame for each step. Practice timely communication— do not let anyone be in the dark regarding details and generalities of moving. Taking this smart approach should eliminate much of the stress and guesswork from the process.